Date:      November 5, 2026

To:          Business Officers

From:     Accounting and Financial Reporting (AFR)

 

Intended Audience: Business Officers and staff in collegiate Org Units utilizing faculty cost centers. Please share with staff in your units as applicable.       

Accounting and Financial Reporting (AFR) is pleased to announce the campus release of new Faculty Cost Center financial reports November 5. These reports provide enhanced visibility into faculty-related financial activity and represent the first General Ledger reporting tools designed specifically around faculty cost center codes.

The reports are available through: Self Service → Business & Financial Systems → Data, Reports & Dashboards → Electronic Financial Reports (EFR) Portal → Summary Reports. 

Report Development

The Faculty Cost Center reports were developed through a collaborative effort led by AFR and a cross-functional committee representing collegiate Org Units that utilize faculty cost centers for General Ledger activity tracking. The resulting reports were designed to support financial oversight, monitoring, and analysis at both the collegiate and departmental levels. 

Two new reports are available:

  • Faculty Cost Center YTD Summary Report (Standard and Tabular versions)
  • Faculty Cost Center Transactions Report

Historical data is available beginning with FY2012 through the current fiscal year. 

Key Capabilities

Both reports include several features designed to improve accessibility and reporting flexibility:

  • Reporting by assigned Faculty Cost Center ranges within academic Org Units (1000-8999) and, where applicable, Open Access ranges (9000-9999).
  • Retrieval of financial activity for assigned faculty cost center ranges regardless of the Org Unit associated with underlying General Ledger activity.
  • Cascading report parameters with user-friendly dropdown and wildcard selection options.
  • Multiple output formats, including online viewing and Excel export.
  • Flexible output column selection to support varying reporting and analysis needs.

Important: Faculty cost center codes may be utilized across multiple Org Units. The new reports allow users to retrieve activity for their assigned faculty cost center ranges regardless of which Org Unit generated the associated balances or transactions. Additional guidance is available in the Faculty Cost Center Usage and Reassignment Guideline. 

Faculty Cost Center YTD Summary Report

The Faculty Cost Center YTD Summary Report provides year-to-date financial balances based on a selected fiscal year and accounting period. Available balance data include:

  • Year-to-Date Expense
  • Year-to-Date Revenue
  • Encumbrance
  • Free Balance

Key features include:

  • Flexible balance filtering (balances only, zero balances only, or all records).
  • Ability to group first on Org Unit or Cost Center     
  • Subtotaling at the Org Unit, Cost Center, and WhoKey levels.
  • Standard and tabular output formats.
  • Drill-through functionality to transaction-level detail, cost center information, and WhoKey activity.

The Standard version is optimized for review and presentation of summarized financial information, while the Tabular version supports advanced analysis using Excel, business intelligence tools, and other reporting applications. 

Faculty Cost Center Transactions Report

The Faculty Cost Center Transactions Report provides detailed transaction activity and supports flexible querying across selected parameters.

Key features include:

  • Selection of multiple accounting periods within a fiscal year.
  • Filtering by transaction type, including: 
    • Encumbrances
    • Expense and Transfer-Out 
    • Revenue and Transfer-In 

This report enables users to research balances and perform detailed transaction analysis for faculty cost center codes. 

Additional Resources

Additional information, report instructions, and examples are available in the EFR Summary Reports User Manual, which includes documentation for these reports and other Summary Reports available through the EFR Portal. 

Questions

For questions regarding report usage or access, please work through your Org Unit Business Officer and their staff. Additional inquiries may be directed to [email protected] with "Cost Center Report" included in the subject line.