Refer to the Financial Systems & Applications page to find the list of GL and CumComp-related transactional and reporting applications and data warehouse tables that Accounting & Financial Reporting supports. Questions for the following topics the Financial Systems Team supports send to:

Chartfields & WhoKeys – Send to: afr-chartfield-whokey@uiowa.edu for NEW values and maintenance requests, per the information provided on the GL Chartfield and WhoKey Maintenance Request Guidelines page, and for the following:

• Request for GL Chartfields & WhoKeys application for form types: Department, Subdepartment, Grant/Program 0 and 5, associated WhoKeys and Cost Center faculty range
• Maintenance requests of existing values for open/close dates, activation/inactivation and descriptions for the same Chartfields and associated WhoKeys as listed for the Chartfields &WhoKeys application
• Manual setup of special requests for new Chartfields and associated WhoKeys as listed for the Chartfields & WhoKeys application, if they cannot be submitted through the application. This scenario is rare and must be approved by the Financial Systems team Assistant Director or designate.
• Closure/inactivation requests for the same Chartfields & WhoKeys’ types listed for the Chartfields & WhoKeys application
• MFK Validation tool

Financial transactional applications – Send to: AFR-ElecFinTrans@uiowa.edu

• GL Journal Entry (GLJE) application – Post and search GLJE journals
• Payroll Change Voucher (PayCV) application – Post and search PayCV journals
• Web Change Voucher (WebCV) – Post WebCV journals through the TDR and SA3
• Financial Systems Tools (FST) application – search for GLJE, PayCV, WebCV & All Journals
• Financial application security management administered through Financial Systems Tools (FST) application
• Retroactive PayCVs non-grants > 90 days
• Salary suspense accounting
• Chargeback error accounting

Electronic Financial Reports – Send to: as-efr@uiowa.edu

• General Ledger (GL) online reports and related functionality:
  • Electronic Financial Reports (EFR) Portal: Transaction Detail Report (TDR), WhoKey Unassigned Roles, Summary Reports (Balance, Expense/Encumbrance), Transaction Detail SA3, Summary balances (MS2A, MS2C, MS1A, MS1, GPS1, Balance Sheet), EFR Dashboard, Journal ID Search tool, Query Tool, Alternate Reconciliation
• WhoKey Administration application to view, assign and update: Account Owner and Reviewer roles and Account Purpose
  • NOTE: AFR DOES NOT assign, reassign, or remove WhoKey roles for campus WhoKeys. Contact your Org Unit Business Officer, Department or Subdepartment Administrator or the Owner/PI of the WhoKey to assist with WhoKey role management.
• Institutional Roles application: View and manage Business Officer, Department & Subdepartment Administrator roles 
• Cumulative Compensation online reports
• General Ledger Decision Support (GLDSS) data warehouse Oracle tables’ security access request workflow form through the Campus Data Portal
• Cumulative Compensation Decision Support (CumCompDSS) data warehouse Oracle tables’ security access request workflow form through the Campus Data Portal

Questions for Cash Handling send to: cash-handling@uiowa.edu. Includes policy, procedures, roles, training, cash advances, change funds, cash equivalents.

Questions for Cash and Change Advances send to: AFR-Cash-Investment@uiowa.edu

Questions for the following topics the Cash & Investments Team supports send to: AFR-Cash-Investment@uiowa.edu:

• Investment income distribution (TTI-Treasurer’s temporary income), cash-investment- and-endowment accounting, bank reconciliation, accounts receivable, student loans, sales tax, cash transfers, end-of-year WhoKey close process and journals, Endowment Funds’ (560-590) Grant/Program & WhoKey maintenance and closure requests, other related topics.

Questions for the following topics the Financial Reporting Team supports send to: AFR-Financial-Rptg@uiowa.edu:

• University consolidated financial statements, bond segment financial statements, component units, bond accounting, financial data surveys, prepaid expenses, accounts payable, salary and wages payable, unearned revenue, notes payable, general accounting, Retirement of Indebtedness Plant Funds’ (800-899) and Defeased Bonds Funds’ (940-949) Grant/Program & WhoKey maintenance and closure requests, and other related topics.