End of month processing for General Ledger. CumComp DSS tables loaded, verified and online reports available.

WhoKey Budget & Balance Closeout worksheet updates are due to Accounting & Financial Reporting. Email to: AFR-Cash-Investment@uiowa.edu

End of month processing for General Ledger.  CumComp DSS tables loaded, verified and online reports available.

Travel Expense vouchers to be recorded in FY24 for travel completed prior to June 1 must be in the Accounts Payable & Travel department by the end of today. This includes eVouchers for travel.

General Stores June special orders made through the Preq catalogue or eBuy system by 6/14 will be included in FY24 accounting.

ProTrav Travel Vouchers for June travel, EXCEPT the last week of June, that must be processed to FY24 should be in the Accounts Payable & Travel department.

Procurement Card transactions with a post date on or before 6/17 will be processed within FY24.

ITS charges for Telecommunications, Software, Servers, Storage, Web & Application Development and Other Services through 6/24 will be included in FY24 accounting.

The biweekly payroll for the period 6/9 through 6/22 with a check date of 7/2 is due to the Payroll Office and will be charged against FY25 in July (period 1) using the FY25 fringe rates. Charges will be accrued centrally for FY24 reporting.

Request for Non-Grant Retroactive PayCV forms must be submitted to Accounting & Financial Reporting to post PayCV entries to period 12, FY24.

Printing Services & Document Services June charges of completed jobs through 6/28 will be included in FY24 accounting.

PO & eBuy encumbrance removal requests must be submitted to Purchasing Operations. Email to: purch-pos@uiowa.edu

June Procurement Card vouchers must be completed (approved in workflow) to be processed for FY24 and will post to the MFKs listed on the voucher. Procurement Card Vouchers not complete (still in workflow, voucher has an audit error or voucher not reconciled) by 6/30 will post to the cardholder's "default" account. The default entry can be reversed up until 7/8 once the voucher has been approved in workflow and approved by the Accounts Payable & Travel department.

Facilities Management June orders and Planning, Design & Construction June orders for labor charges through 6/30 will be included in FY24 accounting.

Any PReq transaction entered & approved under $10,000 will be encumbered for FY24 if received & approved by today.

GLJE application journal entries must be submitted for regular June Close (period 12). The application is offline after 6:30 p.m.

PReqs entered and approved < $10,000 should have final departmental approval on 7/1 or later to prevent encumbering to FY24.

WebCV and PayCV applications available for Preliminary Close (period 13) entries submitted between July 1 and July 11.

GLJE Appropriated Recurring Transfers (ATR) available for FY25 entries.

For year-end reporting purposes ONLY, Accounting & Financial Reporting posts journal 9ENCDATENT to remove blanket order & contract encumbrances. The journal posts to regular June Close (period 12) and appears on General Ledger transaction reports as well as impacting balance reports.

Transaction Detail Reports (TDR) & EFR Summary Reports distributed/available regular June Close (period 12).

GLDSS first daily data available for Preliminary Close (period 13).

Retroactive accounting-only Change of Status forms must be submitted in the HR Transaction system and completed through workflow for Payroll Services to process COS and post associated PayCV entries to period 13, FY24.

Encumbrance error corrections impacting FY24 must be reported to Accounting & Financial Reporting (AFR). Email to: as-efr@uiowa.edu.Correction journal entries will ONLY be processed for errors that occur during June AND are for appropriated funds (050-060, 190-239).

PayCV Retroactive Cost Transfer Justification > 90 days forms for grant accounts must be submitted by today to Grant Accounting Office to post to period 13, FY24.

GLJE Appropriated Non-Recurring Transfers (ATN) for Preliminary Close (period 13) must be submitted by today.

Transaction Detail Reports (TDR) & Summary Reports distributed/available for Preliminary Close (period 13). TDRs have WebCV functionality available. The reconciliation and comments functionality are disabled. Period 13 TDRs cannot be reconciled and period 13 activity is combined with period 14 TDRs to be reconciled.

GLDSS monthly tables loaded, verified and online reports available Preliminary Close (period 13).

GLJE Appropriated Non-Recurring Transfers (ATN) available for Final Close (period 14) or July entries. Users can choose between FY24 Final Close and July FY25 accounting periods by selecting the appropriate button. Period 14 security approved by Collegiate and Auxiliary Business Officers is invoked for submitting entries.

Request for Non-Grant Retroactive PayCV forms must be submitted to Accounting & Financial Reporting to post PayCV entries to period 14, FY24.

Retroactive accounting-only Change of Status forms must be submitted by today in the HR transaction system, completed through workflow, have Business Officer approval and Payroll Services contacted (Email to: stacey-halverson@uiowa.edu) to process COS & post associated PayCV entries in period 14, FY24.

WebCV, PayCV and GL Journal Entry journals for Final Close (period 14) must be submitted by today.

PayCV application available for July entries.

WhoKey Balance Close-out to move balances as of the Final Close (Option F) journal posted.

GLDSS monthly tables loaded, verified and online reports available for Final Close (period 14).

Grant Reports distributed Final Close (period 14) and includes both period 13 & 14 transactions.