WhoKey Budget & Balance Closeout worksheet updates are due to Accounting & Financial Reporting. Email to: AFR-Cash-Investment@uiowa.edu

The biweekly payroll for the period 5/26 through 6/8 with a check date of 6/18 is due to the Payroll Office and will be charged against FY24 in June Close (period 12).

General Stores June special orders made through the Preq catalogue or eBuy system by 6/14 will be included in FY24 accounting.

Orders to vendors outside the University must be received at the Purchasing department to be charged to FY24. Submit requisitions $50,000 and greater well in advance of 6/14 to assure the processing of competitive bids and approval of requisitions before the end of the fiscal year.

All Purchasing requisitions received after today should identify either FY24 or FY25 to be charged.

Retroactive accounting-only Change of Status forms must be submitted in the HR Transaction system and completed through workflow for Payroll Services to process COS and post associated PayCV entries in period 12, FY24.

ProTrav Travel Vouchers (for travel occurring after 6/1) must be completed through workflow and documentation submitted to the Accounts Payable & Travel department to process for FY24.

PayCV Retroactive Cost Transfer Justification > 90 days forms for grants must be submitted to Grant Accounting Office to post PayCV entries to period 12, FY24.

Printing Services & Document Services June charges of completed jobs through 6/28 will be included in FY24 accounting.

June Procurement Card vouchers must be completed (approved in workflow) to be processed for FY24 and will post to the MFKs listed on the voucher. Procurement Card Vouchers not complete (still in workflow, voucher has an audit error or voucher not reconciled) by 6/30 will post to the cardholder's "default" account. The default entry can be reversed up until 7/8 once the voucher has been approved in workflow and approved by the Accounts Payable & Travel department.

Fleet Services June orders through 6/28 will be included in FY24 accounting.

General Stores June orders made through the PReq catalogue or eBuy system by 4pm will be included in FY24 accounting.

GLJE Appropriated Non-Recurring Transfers (ATN) must be submitted for regular June Close (period 12). The application is offline after 6:30 p.m.

WebCV and PayCV journal entries must be submitted for regular June Close (period 12). The applications are offline after 6:30 p.m.

GLJE application available for Preliminary Close (period 13) or July entries beginning on July 1. Users can choose between FY24 Preliminary Close and July FY25 accounting periods by selecting the appropriate button.

GLJE Appropriated Non-Recurring Transfers (ATN) available for Preliminary Close (period 13) or July entries beginning on July 1. Users can choose between FY24 Preliminary Close and July FY25 accounting periods by selecting the appropriate button.

eDeposit entries submitted prior to 10:30 a.m. will be booked to FY24 in the general ledger only for those entries that have been reconciled with bank deposits. Unreconciled eDeposit entries will carry forward and post to FY25. The application is unavailable after 10:30am until all reconciliation work is complete.

GLDSS monthly tables loaded, verified and online reports available regular June Close (period 12).

Grant Reports distributed regular June Close (period 12).

June Pcard vouchers approved in workflow and by Accounts Payable & Travel posted to the default MFK can be moved (reversed) from the default MFK to the MFK on the voucher in Preliminary Close (period 13) up through this day.

The biweekly payroll for the period 6/23 through 7/6 with a check date of 7/16 is due to the Payroll Office and will be charged against FY25 in July (period 1) using the FY25 fringe rates. The payroll amounts for 6/23-6/30 will be accrued centrally for FY24 reporting..

Request for Non-Grant Retroactive PayCV forms must be submitted to Accounting & Financial Reporting to post PayCV entries to period 13, FY24.

WhoKey Budget Close-out at the departmental level (Option D) journal posted.

WebCV, PayCV and GLJE journals for Preliminary Close (period 13) must be submitted by today.

Grant Reports distributed Preliminary Close (period 13).

WebCV, PayCV and GLJE applications available for Final Close (period 14) entries. Period 14 security approved by Collegiate and Auxiliary Business Officers is invoked for submitting entries.

GLDSS first daily data available for Final Close (period 14).

PayCV Retroactive Cost Transfer Justification > 90 days forms for grant accounts must be submitted by today to Grant Accounting Office to post to period 14, FY24.

GLJE Appropriated Transfer Non-Recurring (ATN) for Final Close (period 14) must be submitted by today.

WebCV application available for July entries.

WhoKey Budget Close-out at the Org level (Option A) journal posted.

WhoKey Close-out Medicine (Option M) and Dentistry (Option T) journals posted.

Transaction Detail Reports (TDR) & Summary Reports distributed/available for Final Close (period 14). All standard TDR functionality is available. Account Reviewers are required to reconcile period 14 TDRs, which includes both period 13 & 14 transactions.