Date Description
Wednesday, May 31, 2017
(All day)

WhoKey Budget & Balance Closeout worksheet updates are due to Accounting & Financial Reporting (AFR) - Dianne Plummer

Wednesday, May 31, 2017
(All day)

Check for due dates of University of Iowa Foundation payment authorizations for transfers of funds to University gift accounts. Calendar will be at http://www.uifoundation.org/finance.

Wednesday, May 31, 2017
6:30 pm

All entries due from web applications to the general ledger

Thursday, June 1, 2017
(All day)

End of month processing Cum Comp DSS tables loaded, verified and online reports available

Friday, June 2, 2017
(All day)

Electronic Financial Reports (EFR) Transaction Detail Reports (TDR) and Grant Summary Reports distributed. GLDSS tables loaded, verified and online reports available

Wednesday, June 7, 2017
(All day)

Travel Expense vouchers to be recorded in FY17 for travel completed prior to June 1 must be in the Accounts Payable & Travel department by the end of today. This includes eVouchers for travel.

Wednesday, June 14, 2017
(All day)

General Stores June special orders made through the Preq catalogue or eBuy system by 6/14 will be included in FY17 accounting.

Wednesday, June 14, 2017
4:30 pm

ProTrav Travel Vouchers for June travel, EXCEPT the last week of June, that must be processed to FY17 should be in the Accounts Payable & Travel department.

Friday, June 16, 2017
(All day)

All Purchasing requisitions received after today should identify either FY17 or FY18 to be charged.

Friday, June 16, 2017
4:30 pm

Orders to vendors outside the University must be received at the Purchasing department to be charged to FY17. Submit requisitions $25,000 and greater well in advance of 6/16 to assure the processing of competitive bids and approval of requisitions before the end of the fiscal year.

Friday, June 16, 2017
4:30 pm

Procurement Card transactions with a post date on or before 6/16 will be processed within FY17.

Tuesday, June 20, 2017
5:00 pm

The biweekly payroll for the period 6/4 through 6/17 with a check date of 6/27 is due to the Payroll Office and will be charged against FY17 in June Close (period 12).

Saturday, June 24, 2017
5:00 pm

ITS charges for Telecommunications, Software, Servers, Storage, Web & Application Development and Other Services through 6/24 will be included in FY17 accounting.

Wednesday, June 28, 2017
4:30 pm

PO & eBuy encumbrance removal requests must be submitted to Purchasing agent.

Thursday, June 29, 2017
4:30 pm

eVouchers payable to outside vendors must be completed through workflow and all documentation submitted to the Accounts Payable & Travel department to process for FY17.

Thursday, June 29, 2017
4:30 pm

ProTrav Travel Vouchers (for travel occurring after 6/14) must be completed through workflow and documentation submitted to the Accounts Payable & Travel department to process for FY17.

Friday, June 30, 2017
(All day)

Facilities Management June orders and Planning, Design & Construction June orders for labor charges through 6/30 will be included in FY17 accounting.

Friday, June 30, 2017
4:00 pm

All cash receipts must be deposited at the bank.

Friday, June 30, 2017
4:00 pm

Printing Services & Document Services June orders through 6/30 will be included in FY17 accounting.

Friday, June 30, 2017
4:00 pm

General Stores June orders made through the PReq catalogue or eBuy system by 4pm will be included in FY17 accounting.

Friday, June 30, 2017
4:30 pm

Any PReq transaction entered & approved under $5,000 will be encumbered for FY17 if received & approved by today.

Friday, June 30, 2017
4:30 pm

June Procurement Card vouchers must be completed (approved in workflow) to be processed for FY17 and will post to the MFKs listed on the voucher. Procurement Card Vouchers not complete (still in workflow, voucher has an audit error or voucher not reconciled) by 6/30 will post to the cardholder's "default" account. The default entry can be reversed up until 7/11 once the voucher has been approved in workflow and approved by the Accounts Payable & Travel department.

Friday, June 30, 2017
6:00 pm

Fleet Services June orders through 6/30 will be included in FY17 accounting.

Friday, June 30, 2017
6:30 pm

Web Budget journal entries must be submitted for regular June Close (period 12) and the application will be offline after 6:30 p.m.

Friday, June 30, 2017
6:30 pm

GLJE application journal entries must be submitted for regular June Close (period 12) and the application will be offline after 6:30 p.m.

Friday, June 30, 2017
6:30 pm

WebCV and PayCV journal entries must be submitted for regular June Close (period 12) and the applications will be offline after 6:30 p.m.

Saturday, July 1, 2017
(All day)

PReqs entered and approved < $5,000 should have final departmental approval on 7/1 or later to prevent encumbering to FY17.

Saturday, July 1, 2017
7:00 am

GLJE application available for Preliminary Close or July entries beginning on July 1. Users can choose between FY17 Preliminary Close and July FY18 accounting periods by selecting the appropriate button. The application will default to a July date for entries created during the year-end close timeframe.

Saturday, July 1, 2017
7:00 am

WebCV, PayCV and GLJE applications available for Preliminary Close (period 13) entries submitted between July 1 and July 13.

Saturday, July 1, 2017
7:00 am

Web Budget application available for Preliminary Close (period 13) entries submitted between July 1 and July 13.

Monday, July 3, 2017
10:30 am

eDeposit entries submitted prior to 10:30 a.m. will be booked to FY17 in the general ledger only for those entries that have been reconciled with bank deposits. Unreconciled eDeposit entries will carry forward and post to FY18. The application will be unavailable after 10:30am until all reconciliation work is complete.

Monday, July 3, 2017
5:00 pm

Accounting & Financial Reporting removes blanket order encumbrances from the regular June Close (period 12) Transaction Detail Reports (TDR) for year-end reporting.

Monday, July 3, 2017
5:00 pm

The biweekly payroll for the period 6/18 through 7/1 with a check date of 7/11 is due to the Payroll Office and will be charged against FY18 in July (period 1) using the FY18 fringe rates. Charges will be accrued centrally for FY17 reporting.

Wednesday, July 5, 2017
(All day)

GLDSS monthly tables loaded, verified and online reports available regular June Close (period 12).

Wednesday, July 5, 2017
(All day)

Transaction Detail Reports (TDR) and Grant Reports distributed regular June Close (period 12).

Thursday, July 6, 2017
(All day)

GLDSS first daily data available for Preliminary Close (period 13).

Tuesday, July 11, 2017
4:00 pm

Encumbrance error corrections impacting FY17 must be reported to Accounting & Financial Reporting (AFR) - Carolyn Gritton. Correction journal entries will ONLY be processed for errors that occur during June AND are for appropriated funds (050-060, 187-239).

Tuesday, July 11, 2017
4:30 pm

June Pcard vouchers approved in workflow and by Accounts Payable & Travel posted to the default MFK can be moved (reversed) from the default MFK to the MFK on the voucher in Preliminary Close (period 13) up through this day.

Wednesday, July 12, 2017
4:30 pm

PayCV Retroactive Cost Transfer Justification > 90 days must be submitted by today to Accounting & Financial Reporting to post to period 13, FY17.

Wednesday, July 12, 2017
4:30 pm

PayCV Retroactive Cost Transfer Justification > 90 days must be submitted by today to Grant Accounting Office to post to period 13, FY17.

Thursday, July 13, 2017
5:00 pm

Web Budget journal entries for Preliminary Close (period 13) must be submitted.

Thursday, July 13, 2017
5:00 pm

WebCV, PayCV and GLJE journals for Preliminary Close (period 13) must be submitted.

Thursday, July 13, 2017
7:00 pm

WhoKey Budget Close-out at the departmental level (Option D) journal posted.

Friday, July 14, 2017
(All day)

GLDSS monthly tables loaded, verified and online reports available Preliminary Close (period 13).

Friday, July 14, 2017
(All day)

Transaction Detail Reports (TDR) and Grant Reports distributed for Preliminary Close (period 13). TDRs will have WebCV functionality but the reconciliation and comments functionality are disabled Account reviewers are not expected to reconcile the Period 13 distributed TDRs.

Friday, July 14, 2017
7:00 am

WebCV, PayCV and GLJE applications available for Final Close (period 14) entries.
Period 14 security approved by Collegiate and Auxiliary Business Officers is invoked for submitting entries.

Friday, July 14, 2017
7:00 am

Web Budget application available for Final Close (period 14) entries.

Saturday, July 15, 2017
(All day)

GLDSS first daily data available for Final Close (period 14).

Monday, July 17, 2017
4:30 pm

PayCV Retroactive Cost Transfer Justification > 90 days must be submitted by today to Accounting & Financial Reporting to post to period 14, FY17.

Monday, July 17, 2017
4:30 pm

PayCV Retroactive Cost Transfer Justification > 90 days must be submitted by today to Grant Accounting Office to post to period 14, FY17.

Tuesday, July 18, 2017
5:00 pm

Web Budget journal entries for Final Close (period 14) must be submitted.

Tuesday, July 18, 2017
5:00 pm

WebCV, PayCV and GL Journal Entry journals for Final Close (period 14) must be submitted.

Tuesday, July 18, 2017
7:00 pm

WhoKey Budget Close-out at the org level (Option A) journal posted.

Wednesday, July 19, 2017
(All day)

WebCV application available for July entries.

Wednesday, July 19, 2017
5:00 pm

WhoKey Balance Close-out to move balances as of the Final Close (Option F) journal posted.

Wednesday, July 19, 2017
5:00 pm

WhoKey Medicine (Option M) and Dentistry (Option T) Close-out journals posted.

Thursday, July 20, 2017
(All day)

PayCV application available for July entries.

Friday, July 21, 2017
(All day)

GLDSS monthly tables loaded, verified and online reports available for Final Close (period 14).

Friday, July 21, 2017
(All day)

Transaction Detail Reports (TDR) distributed for Final Close that includes period 13 & 14 transactions. All standard TDR functionality is available and Account Reviewers are expected to reconcile period 14 TDRs, which includes period 13 transactions.

Saturday, July 22, 2017
(All day)

Web Budget application available for July entries.

Monday, July 24, 2017
(All day)

GLDSS daily July FY18 online reports are projected to include balance forward data from the roll-forward process.