Summary of All Deadlines

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Date Description Category iCal File
Wednesday, June 27, 2018
4:30 pm

PO & eBuy encumbrance removal requests must be submitted to Purchasing agent.

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Friday, June 29, 2018
4:00 pm

All cash receipts must be deposited at the bank.

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Friday, June 29, 2018
4:00 pm

Printing Services & Document Services June orders through 6/29 will be included in FY18 accounting.

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Friday, June 29, 2018
4:30 pm

eVouchers payable to outside vendors must be completed through workflow and all documentation submitted to the Accounts Payable & Travel department to process for FY18.

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Friday, June 29, 2018
4:30 pm

ProTrav Travel Vouchers (for travel occurring after 6/14) must be completed through workflow and documentation submitted to the Accounts Payable & Travel department to process for FY18.

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Friday, June 29, 2018
6:00 pm

Fleet Services June orders through 6/29 will be included in FY18 accounting.

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Saturday, June 30, 2018
(All day)

Facilities Management June orders and Planning, Design & Construction June orders for labor charges through 6/30 will be included in FY18 accounting.

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Saturday, June 30, 2018
4:00 pm

General Stores June orders made through the PReq catalogue or eBuy system by 4pm will be included in FY18 accounting.

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Saturday, June 30, 2018
4:30 pm

Any PReq transaction entered & approved under $5,000 will be encumbered for FY18 if received & approved by today.

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Saturday, June 30, 2018
4:30 pm

June Procurement Card vouchers must be completed (approved in workflow) to be processed for FY18 and will post to the MFKs listed on the voucher. Procurement Card Vouchers not complete (still in workflow, voucher has an audit error or voucher not reconciled) by 6/30 will post to the cardholder's "default" account. The default entry can be reversed up until 7/11 once the voucher has been approved in workflow and approved by the Accounts Payable & Travel department.

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Saturday, June 30, 2018
6:30 pm

Web Budget journal entries must be submitted for regular June Close (period 12) and the application will be offline after 6:30 p.m.

Year-end FY18 Close Add to my calendar
Saturday, June 30, 2018
6:30 pm

GLJE application journal entries must be submitted for regular June Close (period 12) and the application will be offline after 6:30 p.m.

Year-end FY18 Close Add to my calendar
Saturday, June 30, 2018
6:30 pm

WebCV and PayCV journal entries must be submitted for regular June Close (period 12) and the applications will be offline after 6:30 p.m.

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Sunday, July 1, 2018
(All day)

PReqs entered and approved < $5,000 should have final departmental approval on 7/1 or later to prevent encumbering to FY18.

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Sunday, July 1, 2018
7:00 am

GLJE application available for Preliminary Close or July entries beginning on July 1. Users can choose between FY18 Preliminary Close and July FY19 accounting periods by selecting the appropriate button. The application will default to a July date for entries created during the year-end close timeframe.

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Sunday, July 1, 2018
7:00 am

WebCV, PayCV and GLJE applications available for Preliminary Close (period 13) entries submitted between July 1 and July 12.

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Sunday, July 1, 2018
7:00 am

Web Budget application available for Preliminary Close (period 13) entries submitted between July 1 and July 12.

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Monday, July 2, 2018
10:30 am

eDeposit entries submitted prior to 10:30 a.m. will be booked to FY18 in the general ledger only for those entries that have been reconciled with bank deposits. Unreconciled eDeposit entries will carry forward and post to FY19. The application will be unavailable after 10:30am until all reconciliation work is complete.

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Monday, July 2, 2018
5:00 pm

Accounting & Financial Reporting removes blanket order encumbrances from the regular June Close (period 12) Transaction Detail Reports (TDR) for year-end reporting.

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Monday, July 2, 2018
5:00 pm

The biweekly payroll for the period 6/17 through 6/30 with a check date of 7/10 is due to the Payroll Office and will be charged against FY19 in July (period 1) using the FY19 fringe rates. Charges will be accrued centrally for FY18 reporting.

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